Interior and Local Government Secretary Mel Senen Sarmiento today reminded all local chief executives to start preparations for a smooth turn-over and transition in local government administration after the May 9 national and local elections.
Sarmiento has issued a memorandum circular directing all provincial governors, city mayors, municipal mayors, DILG regional directors, Autonomous Region in Muslim Mindanao (ARMM) governor and other concerned officials to create a “Local Governance Transition Team” that would prepare for the change in leadership beginning July 1, 2016.
Among others, Sarmiento said local chief executives should begin undertaking an inventory of all local government real properties, movable properties, fund utilizations, action and implementation plan, as well as an audit of the results of the Local Governance Performance Management System (LPGMS), among others.
“In view of the forthcoming national and local elections, and the importance of continuity in local governance, it is imperative to prepare for an effective turnover,” Sarmiento stressed.
The Local Governance Transition Team shall be made up of the local chief executive as chairperson; a vice chairperson, who will be selected from among the members; and transition team members that comprise of all the Department Heads, DILG Representative and NGO or People’s Organization Representative.
Included in the long list of inventory to be turned over to incoming local government officials include the following:
•Real or immovable properties such as land, buildings, infrastructure facilities and improvements and machineries.
•Movable properties such as vehicles, office equipment, furniture, fixtures and supply stocks.
•Inventory of documents and or records such as:
•CY 2014 Governance Assessment Report
•CY 2015 COA Report
•Contracts and Loan Agreements, if any
•Comprehensive Development Plan
•Local Development Investment Plan
•CY 2016 Annual Investment Plan
•Comprehensive Land Use or Physical Framework Plan
•Capability Development Agenda
•Executive-Legislative Agenda
•Organizational Structure
•Inventory of Personnel by Nature of Appointment
•Executive Orders; and
•Full Disclosure Policy Documents:
•CY 2016 Annual Budget
•CY 2015 Statement of Debt Service
•CY2015 Statement of Receipts and Expenditures
•CY 2016 Annual Procurement Plan
•CY 2015 Annual GAD Accomplishment Report
•Quarterly Statement of Cash flow for the 1st quarter of 2016
•Bid Results on Civil Works, Goods and Services, and Consulting Services for the 1st quarter of CY 2016
•Report of Special Education Fund Utilization for the 1st quarter of CY 2016
•Trust Fund Utilization for the 1st quarter of CY 2016
•Manpower Complement for 1st quarter of CY 2016
•Unliquidated Cash Advances for the 1st quarter of CY 2016
•Supplemental Procurement Plan for the 1st quarter of CY 2016
•20% Component of the IRA Utilization for the 1st quarter
•Report of Local Disaster Risk Reduction Management Fund Utilization for the 1st quarter of CY 2016
The transition teams will also organize a turn-over ceremony and conduct a briefing on the Governance Assessment Report and Key Challenges to the incoming set of officials on June 30, as well as ensure the accomplishment and submission of Elective Local Official Personnel Data Sheet (ELOPDS) by the incoming officials. The documents need to be submitted not later than July 8, 2016, to their respective Human Rights Management Office, Office of the Sanggunian and the DILG Field Office. # Source – www.dilg.gov.ph
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